High Point's Finance Committee on Dec. 11 approved a package of contracts and sole-source purchases affecting streets, the landfill, wastewater and water-treatment operations, and the city's customer-service platform.

Assistant Public Service Director Melinda King asked the committee to approve a sole-source purchase of Reclamite from Pavement Technology Inc. for $494,376.05 to cover 389,656 square yards (about 55.4 lane miles) of recently resurfaced city streets. "It helps seal the asphalt to extend the life of the asphalt itself," King said, and staff said the application follows an initial rollout two years ago and will be tracked against the city's pavement condition index program.

The committee also approved a $310,200 task order to Smith Gardner for final design, bidding and construction-phase engineering for phase 7 of the city landfill expansion. King said the landfill currently accepts roughly 150,000 tons annually and has an estimated 15 to 16 years of remaining capacity at current throughput levels, to about 2040'2041.

Public Service Director Robbie Stone presented a developer reimbursement agreement with Ennis Flint Inc. to upgrade a sanitary sewer crossing near 201 Old Thomasville Road. Stone said the project's estimated total cost is just over $1.5 million and that the city's share under the agreement is $1,152,880. When asked about cost overruns, Stone said the current contract wording "is not any room for negotiation if there's an overage," and staff advised the committee that the issue would need to be addressed as it arises.

The committee approved a $660,000 task order for Black & Veatch to analyze corrosion at a Green Leaf filter, evaluate the plant's superpulsator and conduct jar testing for PFAS removal using powdered activated carbon. Stone described the PFAS work as bench testing "before we went into a full-scale project," intended to identify whether powdered activated carbon would be an effective removal option for the plant's current PFAS levels.

Robbie Stone also requested (and the committee approved) the sole-source purchase of 10 mixer gearboxes for the Eastside Wastewater Treatment Plant for $240,358 to replace failed units and hold spares. Stone said the gearboxes typically last about five to seven years and that the specified unit matches the plant's existing equipment.

Transportation Director Greg Venable presented a contract with KONE under the Omnia Partners cooperative to modernize the single elevator at the Main Street parking deck (115 S. Main St.) for $371,307; committee members noted the seven-week lead time and that no alternate elevator exists in the garage during the work.

IT Director Adam Ward sought approval to renew the city's Zendesk subscription through Vertisoft for two years at an annual cost of $104,357.50 (total $208,715). Parks & Recreation Director Lee Tiller requested approval of a five-year ecommerce services contract with Amelia Technologies (SmartRec) to handle reservations, registrations and department point-of-sale transactions; Tiller noted a defined access fee of $799 per month and estimated service and credit-card processing fees in the packet, and staff said the department will pilot a modest city-branded merchandise effort and evaluate expanding offerings after the first year.

Fleet Manager Kevin Rob Rogers reported earlier in the meeting that the city's sale of retired fleet and other equipment via online auction yielded $1,004,124.78 in fiscal year 2024'25; an appendix in the packet provides prior-year sale amounts. All items on the meeting agenda were moved, seconded and approved by the committee.

The committee adjourned; the chair noted this was the last finance committee meeting before the end of the year and extended holiday wishes to members and attendees.