The Yamhill City Council moved Dec. 10 to seek fresh proposals for the city's insurance and engineering services, directing staff to publish requests for proposals after councillors flagged long intervals without formal contract reviews.

Councilor (Speaker 6) moved that the city "request RFPs for insurance and engineering for the city of Yamhill," a motion seconded by Speaker 2 and carried forward in the meeting record; the transcript does not include a formal roll-call tally. The motion instructs the city administrator to publish the RFPs and return results to council for consideration.

City leaders said the action responds to a review of municipal contracts that showed engineering agreements last updated in 2014 and no formal written contract with the city's insurance agent. Speaker 1 said the review will allow council to "see what else is out there" and determine whether to renew, update or select a different provider. Speaker 1 also noted that any incumbent contractor would receive standard notice before changes took effect.

Councilors debated whether to issue a shorter RFQ (request for qualifications) or a fuller RFP and discussed potential impacts on ongoing public works projects. "An RFP would actually be an expedited version of that...we can give you the most information at once," Speaker 1 said, while others urged regular contract reviews to ensure the city is getting competitive pricing and current scopes of service.

The motion does not specify procurement timelines beyond normal notice periods; the city administrator was directed to move forward with publishing the RFPs and to return to council with proposals for action.

What happens next: staff will prepare and publish the RFPs for insurance and engineering, accept responses, and present options to council for review and decision. The transcript does not record a formal vote tally or a specific deadline for award.