The DuPage County Police Records Management System Oversight Committee on Dec. 10 received notice that two member agencies have communicated intent to leave the PRMS consortium and reviewed staff modeling for a self-sustaining funding structure.

Staff said they had received official communications from two agencies—identified in committee updates as Downers Grove and Oak Brook—stating their intent to exit the consortium. Staff issued updated exit agreements and said new contract language would require departing agencies to cover costs associated with Hexagon through June 2027. Oak Brook’s response was not yet returned to staff at the time of the meeting.

Separately, staff presented a proposed accounting model to create a standalone PRMS accounting entity funded by the equipment replacement reserve. The model used several assumptions: a median project cost estimate of $2.4 million, an operating cost estimate of about $675,000 per year after the Hexagon contract ends, and a target equipment-replacement reserve of $3 million. Under that scenario staff said PRMS could be solvent through FY2032, but if the project costs more than the median, short-term borrowing from county funds in FY26–FY27 could be required and would be repaid in FY28–FY29.

Staff said County leadership (Jeff, the CFO, and Nick Admire, the chief administrative officer) had signaled a willingness to temporarily backstop funding to cover cash-flow shortfalls so the fund would not close a fiscal year in the red. Committee members discussed timing to separate PRMS funds from ETSB (Emergency Telephone System Board) control to comply with recent FCC guidance and statutory rules about allowable 911 fund uses.

Members also raised the question of whether agencies that previously declined to join the consortium (for example, Bartlett) could be approached about joining under a new selection; staff agreed to pursue outreach where appropriate.

Next steps: staff will continue exit-agreement correspondence with the departing agencies, refine the accounting-entity plan and return with more detailed financial documentation and a timeline for separating PRMS funds from ETSB control.