McMinnville board accepts statewide fleet-card contract, approves easement and local events, cancels Dec. 24 meeting

At its regular meeting the full McMinnville board approved several administrative items including a statewide fleet-card contract, a property easement, a special-event permit and a calendar change.

Unfinished business included Resolution 2024-57, authorizing acceptance of the statewide contract (SWC number 254WEX) for a fleet card program to fuel city vehicles and to authorize the city administration to issue the necessary purchase orders. The resolution was moved, seconded and carried by roll call with affirmative votes from present board members.

Under new business the board considered a previously discussed 10-foot easement at the city pump station where a neighboring driveway at 126 Winding Way extends onto city property. Staff (Sean) said the easement had delayed a pending property sale and would not affect water and sewer operations. The board first voted to suspend the rules so the item could be considered that night, then voted by roll call to approve the easement.

The board also approved a permit for a February 2025 sprint (5K and 10K) after members flagged a narrow/median crossing near the Frank G. Clement Bridge and emphasized the need for marshals or staff to guide runners safely across that point.

Finally, the board approved a motion to cancel the Dec. 24 full-board meeting (Christmas Eve) and announced an executive session to follow adjournment for those required to remain.

Next steps: Staff will execute the resolution’s administrative steps and complete easement documentation to allow the property sale to proceed; the special-event organizer will coordinate safety marshals for the bridge crossing.