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Facility committee approves maintenance purchases, holds $2.5M for possible high school work

Waunakee Community School District Facility Committee · December 1, 2025

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Summary

The Waunakee Community School District facility committee approved a short-term maintenance purchase list (with a $5,600 subtraction) and discussed setting aside $2.5 million of savings to cover potential high school bids the board may consider in March 2026; the middle school contingency was reported at about $3 million.

The Waunakee Community School District facility committee voted to approve a short-term maintenance purchase list and reviewed funding set aside for potential high school projects.

Steve Summers, the committee’s facilities lead, told members that the district’s middle school contingency “remains about $3,000,000,” and that staff had revised the maintenance tracker to reserve funds for work planned at the high school. Summers said the district pulled $1,200,000 of projected middle school savings to lower that line to $2,500,000 so the money would be available if the board approves high school bids in March 2026: “we pulled back $1,200,000 worth of projected middle school savings, lowered the amount to 2,500,000.0 to set those funds aside for the high school.”

After discussion of several short-term items (including a Prairie View security upgrade), a motion to approve the maintenance list with a $5,600 subtraction was made and approved by voice vote. Joan, the committee chair, led the voice vote: “All in favor, say aye,” and members responded in the affirmative. The committee recorded no public comment at the start of the meeting.

Why it matters: the committee’s adjustments free up contingency and maintenance savings to ensure funding is available if the board moves forward on high school bids; the committee also directed staff to continue assembling a comprehensive list of building-by-building maintenance priorities for a future meeting. The maintenance list vote was a committee-level approval; large reallocations tied to the high school project will return to the full board when formal bids are available in March 2026.

Next steps: Summers said staff will present bid information and any formal change orders (Jay Thompson at Vogel had previously offered a change order to reallocate funds) when the board considers high school bids. The committee also asked building administrators and maintenance staff to compile a prioritized list of needs for the committee’s February report.