Facilities and fleet face deferred maintenance and costs of zero‑emission vehicle mandate

Michael Wolf briefed the workshop on internal service funds (ISF) covering facilities and fleet. Facilities staff manage roughly 336,000 square feet of city office space with 34 employees and a number of contracted custodians; fleet oversees nearly 1,000 vehicles with 26 staff and contract support. Wolf said facilities completed a comprehensive condition assessment for several buildings and that staff handled approximately 2,100 service requests in the prior fiscal year.

Staff highlighted vandalism and graffiti at the downtown parking structure, citing nearly 600 staff hours spent last fiscal year on cleaning and repairs in and around the elevator area. Fleet reported almost 400 service repairs per month and manages the leased‑vehicle program as the city moves toward the state zero‑emission vehicle transition.

Challenges include deferred maintenance across buildings and vehicles, rising costs, procurement and administrative requirements, and an unfunded cost burden for installing vehicle chargers and meeting the state’s 0‑emission vehicle mandates. Staff recommended restoring preventive maintenance cycles, implementing the enterprise asset management system, finishing facility condition assessments, conducting an internal service fund fee study and installing chargers for city vehicles to meet the mandate.

These items were presented as staff recommendations for council consideration; the workshop did not record council votes on ISF fee changes or capital allocations.