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Commission approves design contract for IT/GIS remodel; transcript shows inconsistent contractor spelling and amounts

Riley County Commission · November 7, 2025

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Summary

Commission approved a contract for design of the IT/GIS remodel project on the second floor. The transcript records both 'Baker McMillan' and 'Macmillan Architects' and lists two similar amounts ($78,805 and $78,850); staff should confirm vendor name and exact award amount in final paperwork.

The commission voted Nov. 6 to approve a design contract for the county’s IT/GIS remodel project on the 2nd floor. The motion in the meeting referred to a firm named 'Baker McMillan' at $78,805; later in the transcript an approval is recorded for 'Macmillan Architects' at $78,850.

The transcript does not record clear mover/second names for the motion. Commissioners approved the contract in the meeting and directed staff to finalize contract documents. Because the transcript contains differing spellings and two similar dollar amounts, staff should confirm the vendor legal name, contract number and exact award amount in the administrative record before signing and publishing the executed contract.

No further action was taken at the meeting; procurement will proceed per county contracting rules once the vendor and amount are confirmed.