Staff reports 20–24 week lead time for Johnson Controls HVAC units; negotiated 25% down payment of $610,040
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Summary
Portage County staff told commissioners the juvenile-detention center HVAC replacement with Johnson Controls carries lead times of 20–24 weeks; installation phases could take up to two weeks per unit and the county negotiated a reduced down payment of 25%, quoted at $610,040, with phased ordering.
Portage County staff provided a detailed procurement update on HVAC replacements planned for the juvenile-detention center (JDC). Staff summarized lead times and contract terms provided by Johnson Controls and described next steps for ordering, legal review and phased installation.
Staff said Johnson Controls reported average lead times of 20 to 24 weeks from order to on-site delivery for current units, with actual install-to-complete estimated at about two weeks per unit and roughly 48 hours of installation work per unit. Staff noted boilers were an exception because those components were reported as already available. Controllers were described as typically in stock.
During negotiations staff said Johnson Controls reduced its required down payment from 50% to 25% of the total contract price; staff reported that 25% down equates to $610,040. Staff said the contractor agreed to phase the work and would coordinate scheduling once the county signs the contract and places the order. County staff also said they will have an in-house HVAC person (Brian) and the prosecutor's office review the proposal before signing.
Staff cautioned that 30-day pricing terms apply once the county signs and that precise delivery timing will only be firm once an order is placed. Staff also noted ancillary tasks (electrical work) may be required by county crews to support installation. Staff said an annex door for the facility is already in the county warehouse and will be installed next week.
No formal board vote on a purchase was recorded in the transcript; the discussion described vendor lead times, payment terms under negotiation, and planned administrative steps (technical review, prosecutor review, phased ordering) before a final procurement action.