City staff used the Oct. 30 workshop to brief the La Vergne Board of Mayor and Aldermen on several high-dollar items that will appear on the Nov. 4 consent agenda and to flag budget and timing implications.

Staff said item 6(a) would award the construction contract for the Blair West Extension roadway project, including utilities and roadway work, with a reported total of $9,200,000. No further details or vendor names were finalized at the workshop; the item is scheduled for the regular meeting.

An emergency IT purchase was reported: two servers were acquired for $10,318 to address a recently discovered cybersecurity issue. Because that purchase was unbudgeted, staff said the board must ratify the expense on the consent agenda.

Public works staff described substantial change orders on the Brookside Park construction caused by unforeseen subsurface conditions and failed proof-rolling during earthwork. The geotechnical issue required soil repair work; staff explained that roughly $90,000 budgeted for playground equipment is being reallocated to correct soil and complete the parking lot and sidewalks, meaning playground equipment purchases would be deferred to next budget year unless the board authorizes additional funds.

The board also reviewed Amendment No. 2 to a professional services agreement with Lamb & Associates LLC for design and construction administration related to relocating the city’s administrative, finance, human-resources, public-works and community-development functions. Staff said initial assumptions that produced a $1.8 million estimate were low; as design and scope matured the total project is now expected to trend toward $3–4 million by the end of next year.

Other consent items previewed included a three-year renewal of the HR system, an administrative services agreement with Mission Square Retirement, a memorandum of understanding for volunteer behavioral-health crisis response to assist police, a right-of-way installation and maintenance agreement with Flock Safety for camera services, police standardized testing membership, and a Tennessee Department of Safety grant that will reimburse the city up to $25,000 for targeted traffic-safety operations.

No formal votes were taken at the workshop. Staff asked the board to consider the budget impacts and noted several items could require budget amendments or carryover funding in the next fiscal year.

Provenance: Staff briefings and public-works discussion beginning 00:30:29 (Blair West) and the Brookside Park soil/change-order explanation beginning 00:33:03.