Committee members introduced and approved a proposal to change the council's donation approval process so donations and gift cards valued at $100 or less would not require full council approval. The motion also directed staff to add a mechanism for the auditor to track donations. The committee scheduled a public hearing on the proposed change before Dec. 2, 2025.

Members discussed that the current process requires all donations, regardless of amount, to be approved by the council, which can delay distribution of small emergency gift cards. A staff member in the veterans office (identified in the meeting as Stacy) described the administrative steps that can delay a $25 gift card: routing through communications, assignment to committee and then full council approval, which sometimes takes a month. Committee members said the change would speed assistance, particularly with holiday needs, and one member indicated they planned a small amendment after the public hearing.

The motion was moved and seconded; a public hearing was set by the committee with the expectation the ordinance would be revised and returned after public input. The meeting record does not include the full text of the proposed ordinance; committee members said the change would set $100 as the threshold for items requiring council approval and add auditor tracking to the ordinance.