HENDERSONVILLE, Tenn. — The Hendersonville Public Works Committee on Oct. 28 approved a pavement management plan that formalizes how the city prioritizes road maintenance, repair and paving and sets a budget framework for annual projects.

The committee voted unanimously to adopt Resolution 2025-42, which staff said documents the methodology used to establish the annual paving plan and proposed maintenance budget for the city’s roadway network. Sarah (public works staff) told the committee the plan combines maintenance, rejuvenation, crack sealing and paving to extend pavement life and better allocate resources.

The plan’s proposed budget for fiscal 2026 is roughly $6.9 million, staff said. Committee members asked how much of that total came from State Street Aid; Sarah said the city expects approximately $1 million in state street aid and roughly $2 million from PIP funds, with the remainder coming from non-operating reserves in the current year. Staff emphasized the plan is a five-year, prioritized program that can shift as roadway conditions and funding change.

Committee members also pressed on procurement details. Sarah said the city’s contractor pricing includes a volume-based discount that requires a minimum annual work level — roughly $4 million this fiscal year — with a 3% annual escalator to retain the discount bracket under the current contract with Rogers Group.

Votes at a glance:

- Resolution 2025-40 — Accepting dedication of streets in Durham Farms Phase 3 (Section 31) and Phase 4 (Sections 33 and 34) in Hendersonville, Sumner County: approved unanimously (motion and second recorded; vote tallies not specified in the transcript).

- Resolution 2025-41 — Accepting dedication of completed streets of Anderson Point in Hendersonville, Sumner County: approved unanimously (motion and second recorded; vote tallies not specified in the transcript).

- Resolution 2025-42 — Approving the City of Hendersonville Pavement Management Plan: approved unanimously (motion and second recorded; vote tallies not specified in the transcript).

Why it matters: Committee members said adopting a written pavement-management methodology will help the city stretch limited paving dollars by prioritizing crack sealing and other preventive treatments alongside repaving. The plan also sets the minimum annual paving volume needed to secure contractor discounts and clarifies the mix of funding sources planned for the next fiscal year.

What’s next: Staff will present the plan to the full board as part of the upcoming agenda cycle and incorporate the program into budget discussions. The committee noted the exact scope each year will be adjusted based on the pavement condition index, available funding and priority needs.