District staff recommended switching the board-agenda platform from Diligent/BoardDocs to BoardBook Premier to save on annual costs and avoid a proposed 6% automatic annual increase from the incumbent vendor.

Melissa Jervis, who manages board materials, compared the two platforms and said both offer searchability, one-click PDF printing and annotation tools. BoardBook Premier carries a lower base price ($4,000) and is offered through the Illinois Association of School Boards with historically modest price increases; Diligent's quoted base price was $6,000 with a 6% annual escalation clause.

Jervis told the board the administration had already downloaded current attachments for the last three years and would complete archival downloads if the board elects to switch; BoardBook Premier will accept content uploads and make archives searchable. The administration proposed making the vendor change in November so the December agenda would be live on the new platform.

Board members asked technical and transition questions; no formal vote was required Oct. 16 because the contract threshold did not require board approval. The administration planned to proceed with vendor selection and migration consistent with the procurement threshold and to notify the board of final steps.