At its 1:30 p.m. meeting in 2025, the Board of Public Works of the City of Evansville approved a package of procurement and public-works items, including a 60-month vehicle lease program with Enterprise FM Trust, a $700,000 renewal for benefits administration, and a five-year fare- and ticketing contract for METZ.

Robert Gunter of the controllers office presented the vehicle-lease proposal, saying the city would "try something a little different" by leasing smaller SUVs and a few pickups under a master equity lease and full-maintenance agreement. "We're gonna lease some vehicles, and hopefully reduce our maintenance and fuel cost," Gunter said. The board approved the 60-month leases by voice vote.

Finance staff presented a renewal with Key Benefit Administrators Inc. to cover administrative fees for the citys medical plan; the total contract amount for administration was presented as $700,000. A staff member identified as Lisa (role not specified in the transcript) said the renewal represents no change from the current plan year. The board approved the renewal by voice vote.

The board also approved a subscription with FinCUE LLC (LeaseQuery) for lease-accounting software to support GASB 87 and GASB 96 compliance at a contract amount of $10,980. Finance staff said the product has been used for several years and is required by the Governmental Accounting Standards Board to determine and report long-term lease liabilities.

IT requested approval to surplus obsolete computer hardware and to have the items destroyed at CNI Electronics in accordance with legal requirements; CIO Veil Lewis explained the destruction is necessary because some devices contain data and the city will obtain a certificate of destruction. The board approved the surplus and destruction.

Purchasing requested and the board approved extension 2 with BFI Waste Services of Indiana LP doing business as Republic Services of Evansville for waste removal and dumpster services through Dec. 31, 2026. The extension was presented with an increase of 4.5 percent and a referenced maximum of 6.5 percent.

METZ staff presented a five-year contract with Manitowan Mobility LLC to implement account-based fare and ticketing for buses, allowing riders to create accounts, use QR codes or tap cards, and purchase week- or multi-week passes. Mister Sibikin described options for Apple Pay, Google Pay and cash-based alternatives and said the system will let riders retain account balances if a card is lost. The board approved the contract by voice vote.

City Engineering recommended approval of right-of-way permit applications 2454 through 2467 with required maintenance-of-traffic procedures, Indiana MUTCD compliance, and Board of Public Safety approval for lane restrictions; the board approved the permits.

The board approved change order No. 1 for the 2024 Mill and Overlay project (24-011), a decrease of $96,481.81 with E & B Paving LLC resulting in a new contract total of $691,369.93. The board also approved change orders for the 2025 Mill and Overlay Phase 2 project (25-002) with net contract adjustments leaving the new contract total at $2,644,488.67.

The board approved bills and payrolls and adjourned at about 1:42 p.m.

Votes recorded during the meeting were taken by voice. Individual roll-call tallies were not read into the record for the listed items; for each motion the chair asked "All in favor?" and the board responded "Aye."