CBTA staff presented an information item summarizing a new tracking tool that lists 71 regional projects with allocated CBTA funds and identifies reimbursements requested to date. The table, included in the meeting packet, flags projects assigned to fiscal years that have passed without recorded reimbursements and is intended to help staff and members monitor project progress and identify projects needing follow‑up.

Staff described the allocations process as application driven and noted that regional funding assignments extend several fiscal years into the future; the current allocations plan assigns funding through fiscal year 2031. Because CBTA’s project agreements tie funding to specific fiscal years, staff said it is important that reimbursements align with the assigned years so that localities can access funds when project phases—engineering, right of way, construction—are ready to use them. The presentation noted that localities normally request reimbursement only after they have incurred eligible costs, and so the presence or absence of reimbursement requests is a proxy for project progress.

The staff presentation highlighted a set of rows in the table—referred to in the packet as “pink lines”—that indicate projects whose assigned fiscal year has already passed but for which no reimbursements had been recorded. Staff said CBTA will follow up with local staff to request updated spend‑down plans and to gather explanations for any delays or schedule revisions. The presentation identified VDOT as a major administering partner for many projects in the table and said CBTA staff will coordinate with VDOT staff as well.

Staff framed the table as an information tool for members and committees: it will be used by TAC to gather additional project‑level detail where needed and by the finance committee and CBTA staff to surface projects that may warrant conversation about schedule revisions or reallocation options. Staff did not recommend any immediate changes to allocations during the meeting; instead, members were advised they could use the table to flag projects for follow‑up with locality staff.

During discussion, a TAC representative confirmed TAC will provide updates on projects and was tasked with taking the table back to the committee level for further verification. Members also noted that in some past instances the authority shifted funds among projects when timing or needs changed and that similar adjustments could be an option if justifications meet the authority’s evaluation framework.

The public comment period included a brief statement from Richard Hankins, executive director of the nonprofit Partnership for Smarter Growth, who said his organization supports the authority’s regional approach and looks forward to collaboration on projects that improve options for transit, walking and biking across the Richmond region.

Next steps: CBTA staff will seek updated spend‑down plans from localities and coordinate with TAC and VDOT on project details; TAC will report back on verified project status and any recommended schedule or allocation adjustments.