The Boerne Planning and Zoning Commission on the evening of a special-call meeting voted unanimously to adopt a set of rules of decorum and subcommittee guidelines intended to clarify how subcommittees operate and to underscore compliance with the Texas Open Meetings Act.

Chair Tim Van Wolf opened the discussion of the only substantive action item on the agenda, saying the rules were first presented in September and had been revised after prior discussions. The measure was approved on a motion by Commissioner Byrd and seconded by Commissioner Heilher; the vote was 6 in favor, none opposed.

The guidelines as presented emphasize that subcommittees are advisory and must report back to the full commission. McKamey, who reviewed the draft and presented revisions, said the changes were largely wording and streamlining edits and that he had “buttress[ed] the fact that we must comply with the Open Meetings Act as far as possible in everything we do.” He added the guidelines were intended to give both members and the public confidence that the subcommittee process would not produce independent decisions.

Chair Van Wolf credited McKamey for consolidating the earlier draft and said the revisions placed certain responsibilities on the chair to keep subcommittee work moving: "...putting responsibilities on the chair to be sure to move the meetings along, which I appreciate." The commission discussed allowing the absent Commissioner Freire to weigh in at a future meeting but agreed to proceed with the vote at this special-call meeting.

The commission approved the motion without amendments. The chair and several commissioners thanked McKamey for the drafting work and noted the final text drew on a prior model Mr. Van Wolf had received from Nathan Crane.

The adopted guidelines add an explicit reference to the Texas Open Meetings Act under the subcommittee section and reiterate that subcommittees report to the full commission, not as decision-making bodies. The commission did not identify further substantive changes to the city code during the discussion.

The vote record provided during the meeting showed the consent of all six commissioners present; no roll-call names beyond the motion/second were recorded in the transcript. The commission indicated the matter is now finalized unless members request additional revisions at a future meeting.