City staff recommends award of Sheridan northeast transmission main project after low bid
January 13, 2025 | Sheridan, Sheridan County, Wyoming
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City staff recommended awarding the Northeast Transmission Main Project to Excel Wyoming after the firm submitted the low bid, City project manager David Ford said at Sheridan’s Jan. 13 study session.
Ford said the project would install just under 11,000 linear feet of 16‑inch water main to connect and extend the city’s transmission loop in the northeast quadrant of Sheridan. "This project will improve the health and safety, pressures, and fire flows in the northeast area," Ford said.
The project was identified in the Sheridan Water Plan (2019), Ford said, and the proposed route runs east of the interstate, north of Fifth Street, crosses under the interstate by boring and ties into East Fifth Street and East Ridge. He told the council the city advertised the work in November and December 2024, held a pre‑bid conference on Nov. 19 and opened bids Dec. 12, 2024.
Ford reported the low bid from Excel Wyoming as $1,833,300 and said that city staff recommended awarding the contract to Excel Wyoming as the lowest qualified bidder. He also asked that the council authorize Public Works Director Hans Mercer to act on behalf of the council and mayor on project matters if the award is approved. "We have only two land owners with this project, which has made it relatively simple to get the right of ways here," Ford said, identifying Ranchina LLC and Kimberly and Greg Solberg as the adjacent property owners who had cooperated on easements.
On funding, Ford said the city proposed to use a mix of water enterprise funds and external funding sources; the transcript records staff stating $150,000 from the city’s water enterprise fund and references to a Wyoming Water Development grant and a DWSRF loan. Ford also said the city’s engineer estimate had been approximately $2.7 million and that the bids came in lower than that estimate. Ford gave a tentative start window of late winter if the contract is awarded and the weather allows, with completion scheduled before the end of the year.
No final action was taken at the Jan. 13 study session; staff presented the recommendation and answered council questions about timing. "If we award next week, there's typically three to four weeks for the contract back and forth... potentially start in February, maybe March," Ford said when asked about schedule.
The study session discussion did not include a council vote.
Ford said the project would install just under 11,000 linear feet of 16‑inch water main to connect and extend the city’s transmission loop in the northeast quadrant of Sheridan. "This project will improve the health and safety, pressures, and fire flows in the northeast area," Ford said.
The project was identified in the Sheridan Water Plan (2019), Ford said, and the proposed route runs east of the interstate, north of Fifth Street, crosses under the interstate by boring and ties into East Fifth Street and East Ridge. He told the council the city advertised the work in November and December 2024, held a pre‑bid conference on Nov. 19 and opened bids Dec. 12, 2024.
Ford reported the low bid from Excel Wyoming as $1,833,300 and said that city staff recommended awarding the contract to Excel Wyoming as the lowest qualified bidder. He also asked that the council authorize Public Works Director Hans Mercer to act on behalf of the council and mayor on project matters if the award is approved. "We have only two land owners with this project, which has made it relatively simple to get the right of ways here," Ford said, identifying Ranchina LLC and Kimberly and Greg Solberg as the adjacent property owners who had cooperated on easements.
On funding, Ford said the city proposed to use a mix of water enterprise funds and external funding sources; the transcript records staff stating $150,000 from the city’s water enterprise fund and references to a Wyoming Water Development grant and a DWSRF loan. Ford also said the city’s engineer estimate had been approximately $2.7 million and that the bids came in lower than that estimate. Ford gave a tentative start window of late winter if the contract is awarded and the weather allows, with completion scheduled before the end of the year.
No final action was taken at the Jan. 13 study session; staff presented the recommendation and answered council questions about timing. "If we award next week, there's typically three to four weeks for the contract back and forth... potentially start in February, maybe March," Ford said when asked about schedule.
The study session discussion did not include a council vote.
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