The Edmond City Council approved a contract amendment with Crosslands Construction Company for guaranteed maximum price (GMP) package 3 for the AC Cabinery ballfield renovation project and heard an update that the site work is encountering historic dump material and utility coordination issues that will affect bidding and timeline.

Why it matters: The project is a major parks construction initiative for Edmond, and current site conditions and several rejected trade bids require staff and the construction manager to pursue value engineering and rebidding to keep the project within budget.

Project status and challenges

City staff said bid package 3 includes masonry door assemblies, tile and wall coverings, specialty signage, seating, general trades, plumbing, asphalt, landscaping and other trade work. Staff reported some trades received no bids and that key items such as synthetic turf and concrete will be rejected from the current package so value engineering and rebidding can be done in bid package 4.

The site includes a large gas line that required plan revisions and a water line relocation. Staff also reported the site sits on an historic dumping area; excavation is roughly 50% complete and crews have found substantial material that must be tested and properly disposed of, which affects schedule and cost certainty.

Council action and oversight

Staff told the council they are working with the oversight committee and the architect to identify value‑engineering opportunities and will present options after rebids expected in February. The city targets a fall 2025 completion if the project proceeds on schedule and rebids come in favorably; staff cautioned timelines remain subject to the outcome of upcoming bids and site remediation.

Actions recorded

- Motion: acceptance/rejection of bids and approval of a contract amendment with Crosslands Construction Company for GMP‑3 and approval of related resolution (agenda item 9C). Mover/second: not specified. Outcome: approved.

What’s next

Staff will rebid rejected items, work with the oversight committee to select alternatives, and return to council with results in the next reporting cycle. Staff invited council members to tour the excavation to view the materials being uncovered.