Bellbrook City Council on Dec. 27 approved an emergency supplemental appropriation and a resolution authorizing then‑and‑now payments to cover the final invoice for a new medic unit and to appropriate a $13,510 donation for police public‑safety equipment.

Council members voted to adopt Ordinance 2025‑o‑1 at introduction as an emergency measure so payment could be processed immediately, and they passed Resolution 2025‑r‑3 to authorize the city manager to use a then‑and‑now certificate under Ohio law to pay invoices that were ordered before funds were formally encumbered.

The ordinance, described in the meeting as an amendment to Ordinance 2024‑o‑14, adds appropriations shown in an attached Exhibit A for Fund 230 (police) and Fund 250 (fire). City Manager Rob said the supplemental appropriation is needed to process a donation “that has been received, for a specific purchase within the police department,” and to pay an increased final invoice for a medic unit ordered three years ago. "We did get a 2024 chassis and not a 2021 chassis," Rob said, explaining the newer chassis and supply changes contributed to higher costs.

Rob told the council the donation was received as part of a resident’s will and that the additional charge on the medic invoice was “11,000 and change” as described in the meeting record. The ordinance includes an emergency clause so it would take effect immediately upon adoption; the city said doing so would allow staff to pick up the medic unit on Wednesday.

Resolution 2025‑r‑3 cites Ohio Revised Code section 5705.41 (and the then‑and‑now certificate exception) in authorizing the city manager to approve payment for the goods and services listed in the resolution’s attachment. During discussion, Rob said the resolution verifies that the goods or services were ordered and that adequate funds are available, clearing the way for payment of the outstanding invoice.

Votes (ordinance 2025‑o‑1 at introduction; emergency adoption): Councilman Ashley — yes; Councilwoman Cyphers — yes; Councilman Greenwood — yes; Councilman Harding — yes; Deputy Mayor Havens — yes; Councilman Hoke — yes. Motion carries.

Votes (resolution 2025‑r‑3): Councilman Ashley — yes; Councilwoman Cyphers — yes; Councilman Greenwood — yes; Councilman Harding — yes; Deputy Mayor Havens — yes; Councilman Hoke — yes. Motion carries.

The council record indicates the ordinance and resolution take effect immediately. The meeting packet references Exhibit A for line‑item adjustments; the exhibit was not read in full during the meeting. The council also noted that formal actions related to both measures were taken in open session in compliance with Ohio Revised Code section 121.22.

City Manager Rob and council members did not provide a detailed line‑by‑line breakdown of the adjusted appropriations during the meeting; the ordinance and resolution documentation attached to the agenda were identified as the source for those specifics.