At the start of the March 8 strategic roadmap retreat the council recorded a formal motion to convene a closed session citing a government code reference. The clerk stated the closed session required a two‑thirds or unanimous vote when not properly noticed; the council moved to convene the closed session and the clerk recorded the motion as passing unanimously with one member absent.

The motion was described on the record as invoking "government code section 5 4 9 5 7 and a b 2 7 1 5" (as read during the meeting transcript). The clerk then took a roll call and the council voted to convene the closed session. The retreat moved into closed session before the open‑session presentations resumed.

No substantive actions from the closed session were announced in the open session at the end of the meeting; any formal outcomes from the closed session were not disclosed in the public record during the meeting.