The McMinnville Board of Mayor and Aldermen approved multiple routine contracts and appointments at its regular meeting.

Key board votes

- Street overlay (Resolution 2025-04): The board unanimously approved a contract with Tinsley Asphalt to overlay various existing city streets and authorized the mayor to execute the agreement. Roll-call votes recorded “yes” from Steve Harvey, Rachel Kirby, Carrie Morton, Carrie Youngblood and Mayor Chastain; the motion carried.

- Cybersecurity grant participation (Resolution 2025-05): The board approved participation in a Public Entity Partners cybersecurity grant program. The grant structure described by staff: the city spends $2,000 and the grant reimburses $1,000 for cybersecurity measures (firewall, Wi-Fi pass-through or similar). The vote was unanimous: Steve Harvey, Rachel Kirby, Carrie Morton, Carrie Youngblood and Mayor Chastain voted yes.

Appointments and boards

- McMinnville Housing Authority: The board approved appointing Henrietta Lusk to fill the seat vacated by the late Marvin Lusk after a motion, second and an affirmative voice vote. The board received a recommendation from Pamela Vaughn, housing authority administrator, and members cited Henrietta Lusk’s community involvement with Young Men United and the senior center.

- Parthia Advisory Board: The board approved Christy Ross to fill Jonathan Jones’ seat following a motion and second; members voted in favor.

- McMinnville Downtown Revenue Finance Corporation (RFC): The board approved a slate of nominees to fill two vacancies. The names forwarded in the motion included Autumn Malone, Justin Tanner, Kirk Kesey, Anna Sands, Sarah Cantrell and an additional nominee, Britney Davis; the motion passed by voice vote.

Committee action

- Waste-oil furnace bid (committee): In a committee meeting item preceding the full board session, members reviewed bids for a used-oil heater to heat a city shop building. Staff recommended a 325,000 BTU CleanBurn model priced at $17,615; the committee approved the purchase by motion and second and recorded an affirmative vote. The presenter said the unit is covered by a grant (percentage not specified in the transcript) and that parts are stocked by the vendor.

Procedural notes: Several items were approved by voice vote without individual roll-call tallies in the public record. Some board members were absent from the meeting (Sally Brock and Bridal Dunlap were listed as absent).