The Appleton Public Library Board of Trustees approved updates to the library's Space Use Policy and rental fee schedule on March 18 that clarify distinctions between free public use and fee-based rentals, and that limit alcohol to certain after-hours fundraisers.

Library staff told trustees that the policy rework began before the building opened and that operating experience during the first month revealed areas needing clarification. Staff explained the principal distinction: free meeting-room use must be open to the public and free of charge; any meeting held before opening or after the library is closed will require a rental fee even if the activity is otherwise free.

Staff said the revisions also clarify that truly private events ' such as closed staff retreats, private training, and other nonpublic all-day gatherings ' are fee-based. Prohibited uses remain in place: the library will not rent rooms for direct sales pitches, private parties such as weddings or bachelorette parties, or other activities explicitly listed in the policy. Capacity numbers were added for divided-room configurations; staff noted those capacities are conservative and may be revised to match building code capacity.

The draft rental agreement was reviewed with the city attorney's office prior to board consideration. Trustees asked practical questions about parking for large events and how the city's parking meters affect long events; staff said information about parking and the municipal ramp is posted on the library website and that event planners should consider alternative parking options.

Regarding alcohol, staff said alcohol is not allowed during open hours and is limited to after-hours events that meet the library's rules (for example, a Friends of the Library fundraiser held after hours could be permitted under additional requirements). The board approved the revisions by voice vote.