A visitor organizing a community car show asked the Weston County School District board for flexibility on event days after learning a neighboring town scheduled a competing drag-race the same weekend. The board and the Eastern Weston County Recreation Board also discussed steps to reduce maintenance risk and recover costs when outside groups use district facilities.

Didi Stump, representing the car show, told the board that rumors had falsely reported participants would be charged $1,000; she clarified the district-facing fees are modest. “That is incorrect. That's only $50 for drag races, $50 out for autocross,” she said, adding the event is using an introductory fee schedule for its first year. Stump said the organizers have 300–350 registered participants and are considering swapping autocross and drag-race days so participants can attend a more established event in Douglas the same weekend. She said the autocross operation has a 500 registration cap and the organizers would need state approval to change the schedule. “We have place settings enough for 500, and… we can run 500 through. And that's the cap,” she said.

Board members urged Stump to notify the district early if the date changes because student groups plan fundraisers tied to the event. A trustee said student groups selling concessions or fundraising need advance notice so they can plan; another noted the district would need to preserve access through the middle school parking lot.

Later in the meeting, the Eastern Weston County Recreation Board discussed district facility rentals and how to limit costs and damage when outside groups use school facilities. Rec board members said the district's existing policy allows charging for rental use but that the district historically has not enforced all charges. Therese (last name not provided), the recreation staff member, said she will monitor evening summer hours and usage so the board can make data-driven decisions about future schedule changes and staffing.

Board members debated whether to require a security or damage deposit or to charge nonrefundable rental fees for tournaments and events that draw outside visitors. “If we have a toilet overflow because of excessive use… who pays? The idea behind it is simply if something's damaged… it's gotta get paid for somehow,” one trustee said. Several trustees proposed charging upfront, nonrefundable fees for tournaments and funneling those funds into an account earmarked for maintenance or repairs.

The recreation board voted to monitor summer evening hours and usage; no immediate change to the district policy was adopted at the meeting. The board indicated it will provide clearer, enforced guidance about rental payments and custodial staffing in future revisions to the facilities-use application and policy.

Ending: Organizers of the car show will update the district on any schedule changes needing state approval; the rec board will monitor summer usage and return recommendations on adjustments to rental and deposit rules for future meetings.