At its March 21 meeting the Indianapolis Airport Authority Board approved a series of contracts, change orders and consultant amendments totaling multiple millions of dollars. Most items passed by roll call with unanimous votes. Key actions and brief details follow.

• FedEx reimbursement agreement (BP2025-03-02): The board approved a letter of agreement enabling Federal Express Corporation to reimburse the authority $2,568,207.36 for pavement "feathering" work to eliminate an elevation mismatch between Taxiway November and a FedEx apron after FedEx altered its South Apron redevelopment plans. Motion: Jeff Gaither; second: Maureen Powers. Outcome: approved.

• USA Upstar Air Charters hangar agreement (BP2025-03-03): The board approved a modification to rental obligations and extended the term for the hangar through March 31, 2035, with two 5-year renewal options. Staff said USA Upstar (a Greenwood-based, veteran-owned company founded in February 2009) will use the hangar as a corporate aviation hub for one to two aircraft; logistics operations will not be conducted there. Rent will increase from $233,750 to $264,000 annually for the first five years, with CPI adjustments every five years thereafter. Motion: Steve Dillinger; second: Maureen Powers. Outcome: approved.

• UKG Pro payroll implementation (BP2025-03-04): The board awarded a contract to VertaSoft, with Mosaic Consulting Services as the implementation subcontractor, for migration to UKG Pro and related services at a cost of $465,063. Staff said software is procured separately (annual software fees to continue) and the contract covers one-time implementation and data migration; funding will come from capital-budget savings (project I25067). Motion: Jeff Gaither; second: Ryan Goodwin. Outcome: approved.

• Change order and amendments for road and lot rehabilitation (BP2025-03-05, BP2025-03-06): The board approved Change Order No. 3 with Rethriley Construction not to exceed $660,863.84 for additional ramp alignment, terminal exit-lane repairs and utility relocations tied to Roads and Lots 2022 work. The board also approved Amendment No. 2 with Resource International for Roads and Lots 2024 in an amount not to exceed $134,010.12 to reduce scope and add construction administration. Motions: Steve Dillinger (change order) and Ryan Goodwin (amendment); outcomes: approved.

• Roof rehabilitation contract (BP2025-03-08): The board awarded a campus-wide roof rehabilitation contract to the lowest responsible bidder, AAA Roofing, for $2,158,000 plus a 10% construction reserve of $215,800 (total $2,373,800) covering four buildings in an initial phase identified through a campus-wide building-condition study. Motion: Maureen Powers; outcome: approved.

• Baggage-handling preconstruction contract (BP2025-03-09): The board approved a construction-manager-as-contractor preconstruction agreement for the new centralized baggage-handling system in an amount not to exceed $150,000; the contractor will provide preconstruction services and later submit a guaranteed maximum price for board consideration. Motion: Ryan Goodwin; second: Steve Dillinger. Outcome: approved.

• Rental car facility amendment (BP2025-03-10): The board approved Amendment No. 5 with the listed consultant for part B building repairs at the quick-turnaround (rental car) facility for an amount not to exceed $48,350 to address unforeseen conditions beneath concrete slabs and other system work. Motion: Rich Slater; second: Maureen Powers. Outcome: approved.

• North parallel runway rehabilitation amendment (BP2025-03-11): The board approved Amendment No. 2 with CHA Consulting to add construction administration, project management and closeout services to the 5-left to 3-right north parallel runway rehabilitation project in an amount not to exceed $460,787. Motion: Jeff Peters; second: Ryan Goodwin. Outcome: approved.

Several items included short staff explanations of market conditions and project contingencies; all action items were recorded with roll-call votes and carried. Board staff said funding for many items is in the approved 2025 capital budget or to be covered by project savings or cooperative procurement vehicles. The board also heard an executive director''s report and briefings on operational readiness for spring-break travel.