Commissioners discussed how to advance a proposed Veterans Memorial and agreed to form an ad hoc committee to guide planning, fundraising and design.

Commissioners and staff said veterans should be actively involved; Commissioner Spears said veterans she has contacted are eager to participate. Commissioners discussed whether the ad hoc committee would be city-appointed or driven by a volunteer group and whether the committee should lead fundraising or coordinate with the city on fundraising efforts.

The commission favored opening applications to the public to ensure a cross-section of volunteers and suggested a committee of five to seven members. Staff recommended the committee be of limited duration; commissioners agreed on a not-to-exceed 18-month term with the option to request extensions if needed.

Staff said the commission will set initial parameters—such as location limits and final approval authority on budget and design—and will request that the committee check in regularly so the commission can steer the project. Staff will advertise the committee appointment process at the next meeting and circulate sample guidelines from the city's 50th-anniversary ad hoc committee as a template.

Ending: Staff will advertise the ad hoc committee, accept applications, bring appointments back to the commission for selection and provide guidance on scope, time limit and fundraising expectations.