Staff reported that the RFP review for a new pension administration system has been pushed back because of scheduling conflicts. The staff said it will contact members of the ad hoc committee — Norma, Carl and David — to find dates for finalist presentations and demonstrations.

Earlier in the meeting staff also summarized the election schedule for two board seats. Nomination petitions were accepted April 4–21 and will be validated by April 23. Elections staff will hold a random drawing to order candidate names, mail ballots on May 5, and count ballots on May 28. Winners will be certified at the Board of Supervisors meeting on June 3 and take office July 1. Staff estimated election mailing costs between $1,000 and $1,500 depending on the number of ballots mailed.

On an unrelated administrative action the board approved a contract extension with JEA for annual cloud hosting of the PenFAX pension administration system; staff said the extension continues existing hosting under the original contract while the RFP proceeds. The contract extension was moved by Norma, seconded by David, and approved by voice vote.

Staff said it will contact ad hoc committee members to reschedule finalist demonstrations and will provide trustees with timelines once dates are confirmed.