City staff used the workshop to summarize several budgeted capital and technology projects scheduled for FY25 and near-term procurement.

Mustafa (surname in transcript varies) described a state grant for a culvert/headwall improvement project that will include a gate and a SCADA system to control water basins. He said design is nearly final, the city expects to advertise for bids by late summer and construct within about a year, noting construction requires review by Broward County surface-water authorities because the work touches a water body.

Information-technology and facilities items included a Phase 2 of the city security master plan presented by James (Jim) Plager, the city’s chief information officer. Plager said Phase 2 covers about 11 facilities and will install equipment the team described as “28 cameras but that's the equivalent of 79 cameras” when counting multi-camera assemblies; the phase also includes card readers, intercoms and contact sensors. Plager said the work was planned and budgeted in the current year at approximately $767,000 and that the city completed a bid process.

Plager and staff also described a fiber-optic extension to connect Fire Station 38 to the Sable Palm Park site (part of the city's ongoing underground fiber network begun in 2018), which will prepare the park for online services once it opens.

Public-art maintenance is on the consent agenda: staff described a three-year agreement with the option to renew for maintenance and conservation of roughly 33 public-art pieces, for a total of $111,100.

Fleet-replacement staff presented a vehicle-replacement package that flagged unit-level repair costs and mileage as replacement criteria and proposed replacing nine vehicles plus one crane truck. The presentation included two close-but-different totals in the record: a fiscal-impact slide said “the total cost shall not exceed $1,108,960” while the recommendation slide stated staff would seek authorization for expenditure “not to exceed $1,189,160.” Procurement will use cooperative contracts (Sourcewell, Florida Sheriff's Association and Bradford County Sheriff contracts) to leverage pre-negotiated pricing.

Smaller facility upgrades included an AV-system replacement for the Community Center Ballroom (last replaced around 2013) to address frequent malfunctions in audio and projection quality, and an enterprise time-and-attendance system replacement (the current system from 2012 could not be upgraded and the new system integrates with the city’s fire-rescue shift scheduling software). Christine (role in transcript) described the new time-and-attendance product as “really user friendly.”

Staff also reported adding two charitable organizations to the city’s approved list after verifying IRS status and Charity Navigator standing: “Karen Heart Health and Hunt Inc.” as listed by staff at the meeting.

Most items were presented as budgeted or as recommended procurements; no final contract awards or commission votes were recorded during the workshop. Staff indicated items will return to the commission on the regular agenda for formal approval as required by procurement rules.