City IT Director Chuck Hardy briefed the council on decision packages for information technology, including ongoing costs tied to an enterprise ERP system, equipment refreshes across departments and a request for an IT service vehicle.

Hardy said the budget contains an ERP ongoing-cost placeholder of $238,000 that applies only if implementation begins before the fiscal year’s end; staff now expect implementation to slip and recommended placing that line in contingency if implementation is delayed. IT also requested a plotter replacement for GIS, upgrades to the call-manager software (hosted on virtual servers to reduce hardware costs), MDT (mobile data terminal) refreshes on a five-year rotation and a CCTV/SCADA computer upgrade in the wastewater van to address Windows‑10 end‑of‑life and security.

Vehicle request and remote infrastructure: IT asked for a stocked service van so technicians can carry parts and reduce repeated travel to remote sites (Brewer Road, Airport Road, Mingus Mountain and others). Hardy said multiple remote installations and intermittent field work make a purpose-equipped van more efficient; staff and councilors discussed whether to buy outright or use existing leasing programs, and Finance said staff would provide the procurement analysis used to recommend an outright purchase.

Security and network isolation: Hardy described intermittent security and network-interaction issues with transit and said IT will isolate transit equipment to prevent its security scans from affecting the city network. He also noted the department manages a growing number of distinct systems (the slide lists about 700 unique systems as a workload indicator).

Next steps: Council asked for more information on lifecycle costs, a fleet-management look that applies citywide and the ERP timing so purchase and implementation timing can be reassessed during budget deliberations.