The Grafton School Committee voted to award the district’s before‑ and after‑school care services contract to the incumbent vendor identified in the bids as “Kidsboro” (transcript variant spellings appear in the record) after a review of three sealed proposals.

District staff said the procurement team used the RFP rubric to evaluate submissions. The review yielded 11 inquiries and three formal bids; staff and the evaluation team (identified in the discussion as Kathleen, Frank Rothwell and Shawn Carlson) graded the submissions and recommended the incumbent provider based on responsiveness, local presence and references from principals and parents.

Committee members noted that the district is not required to accept the lowest bid and that quality and responsiveness were key evaluation criteria. Staff said the recommended vendor is local (out of Southborough) and has been responsive in addressing issues, and principals and parents reported satisfaction with the provider.

The motion approved the contract to run through June 30, 2028, with the initial term set to begin for the coming school year. Committee members asked about bid pricing and late‑pickup fees; staff said the vendor’s fee schedule included a late pickup rate of $1 per minute (consistent with other respondents) and a sliding fee scale for families needing financial assistance. The finance director and procurement team will finalize the contract documents with the awardee.

A motion to award the contract was moved and seconded and approved by voice vote; meeting minutes show the committee approved the contract and instructed staff to finalize the agreement.

Committee members asked staff to circulate the bid summary and recommended vendor pricing for the record; staff said they would provide more detailed numbers to the committee outside the meeting.