Commission forms ad hoc to review Olsen Park 90% plan to keep project on schedule

The Parks, Recreation and Open Space Commission voted unanimously to form an ad hoc committee to review the 90% plan set for the Olsen Park capital project, with the stated goal of keeping the project on schedule for a late-summer bid and avoiding construction during the rainy season.

Staff said the 90% plan set is not yet complete and that forming an ad hoc committee—rather than waiting to return the full plan to the commission at a regular meeting—would allow staff and consultants to move the project forward without delaying the bid timeline. The ad hoc would provide input on the 90% submittal and report back to the full commission in September; the ad hoc would disband after the item returns to the full commission or once the project is out to bid.

Commissioners were asked to volunteer. Two commissioners indicated willingness to serve; staff said it will confirm membership and include the ad hoc in meeting records. The motion to form the ad hoc passed unanimously.

Why it matters: The ad hoc is intended to provide a focused review of near-final design materials so the city can meet a timeline that would place construction outside the winter/rainy months. Commissioners emphasized the ad hoc would provide input but not unilaterally approve final contract award or scope changes.

Next steps: Staff will confirm ad hoc membership, notify volunteers and the public of the ad hoc’s role, and bring a 90% plan update to the September commission meeting or earlier if the project schedule requires it.