Sedgwick County to transfer roughly $1.5 million for new financial system implementation

Sedgwick County staff told commissioners the county will transfer just over $1.5 million from technology contingency and operating reserves to cover milestones for a new enterprise resource planning (ERP) financial system.

Lindsay, an IT division staff member, said the county’s current financial system has been in place since 2002 and is approaching end of life. "When we actually started using that system, we were gonna be the first government in The United States to use it, and it just didn't have what we needed in terms of budget controls. And so we had to pivot, and now we're implementing a different system," Lindsay said. She told the commission the transfer is needed because earlier payment timing assumptions shifted and some milestones now fall in the current fiscal year.

The transfer was described as "just a little over 1,500,000.0" and will use technology contingency funds and a small amount from the operating reserve, Lindsay said. Staff said the project is intended to go live in October and that the expenditure had been approved through the county’s technical review board and internal approvals; the timing, not the overall approval, required the budget transfer.

Commissioners did not vote on the transfer at the agenda review; staff invited questions and said the item will be on the consent or regular agenda for formal action.