Members of the Nibley City Planning Commission watched an eight-minute training on the Utah Open and Public Meetings Act and confirmed completion to meet the city’s audit requirements. Planning staff told the commission the training satisfies the auditors’ expectation that public bodies be trained in the law.

The training covered posting requirements, acceptable language for closed meetings and recordkeeping. A staff presenter said the statute requires agendas and notices to be posted at the meeting location, on the Utah Public Notice Website and on the entity’s website. "You have 30 days to post minutes and three days after approval to post finalized minutes," the presenter said during a Q&A exchange.

Commissioners took a short quiz at the end of the video. The presenter said a score of 80% is passing; the group met that threshold and staff offered to provide certificates for records. The presenter also reminded commissioners that the planning commission carries an additional four hours of training beyond the general Open and Public Meetings Act requirement.

Commission discussion centered on practical items: where notices are posted on the city bulletin board, how recorded meeting files are stored on the state public notice site, and the difference between a closed meeting and the colloquial terms "executive session" or "closed session." The presenter said closed meetings may be held only for the five purposes enumerated in the statute and that agendas should identify the specific legal reason for closing a meeting.

The commission did not take formal action on the training; staff said the completion will be recorded for the city audit and certificates can be added to personnel files on request.