Court directs expedited rebid for Acton Road paving after procurement concerns
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Summary
Court directed staff to place a bid advertisement for Acton Road paving to comply with state procurement rules after a prior contract raised questions about contractor qualifications and process; the court set target bid and award dates and adjusted advertising timeline.
Clark County Fiscal Court directed the judge’s office to re‑advertise bids for the Acton Road paving project after staff raised procurement concerns about the previously administered contract.
A court member reported the county had not followed state procurement rules on an earlier paving project (Ecton/Oil Springs), saying the contractor may not have been state‑certified and the bid process was not posted, which could jeopardize reimbursement from the state for roughly $447,000 in project funds. The court discussed the need to meet state specifications and to re‑advertise to preserve eligible reimbursement.
A motion was made and revised to set dates for advertisement and bid opening consistent with the local newspaper’s deadlines. The court agreed to advertise Acton Road bids with state specifications, adjust the advertising schedule to meet publication deadlines, and accept a subsequent bid opening and award timeline; court members discussed holding any required special meeting for contract award in early to mid‑November. The road superintendent asked that a timely advertisement be published because plant season and weather could constrain paving timelines.
Court members noted the county must correct procurement documentation and ensure contractors meet state certifications to retain reimbursement eligibility. Staff were directed to publish the bid notice with state specifications and return with bid results on the court agenda for award and contract execution.