Council hears first reading on CivicPlus subscription; clerk describes software benefits, exact invoice pending

The London City Council held a first reading of a resolution (101-25) to increase appropriations for the purchase of a CivicPlus meeting-management subscription and heard the city clerk describe how the software would streamline agenda and minute workflows.

The clerk said the software would standardize minutes and roll-call voting, allow upload and distribution of legislation in one package, and store meeting documents within a single system. The clerk told members she had watched vendor tutorial videos and contacted other cities that use the product; those officials reported satisfactory experience even when the software was used as a standalone tool.

At the meeting the clerk cited a vendor price discussion offered earlier: setup and subscription charges were described in the discussion as including a setup fee and an annual subscription; the clerk and sponsor said CivicPlus had agreed to honor the previously quoted price and that the city expects a 10% discount because the city already uses CivicPlus for parks and recreation. Council members were told the discount and final invoice would be confirmed when the vendor issues the bill.

Council did not adopt the appropriation at first reading; members left the resolution on the agenda for future action pending an invoice and confirmation of the discount and exact annual cost.