The Properties Committee of the Recreation Centers of Sun City West met to review proposed capital projects and recent facility repairs, with staff outlining a proposed FY 2526 capital program totaling $5,493,288 and several individual projects above $50,000.

The committee’s review focused on three categories: new capital (proposed at $190,000), recreation-area repair and replacement (about $2,068,512), and golf/landscape capital (about $2,714,776). Committee members also heard updates on maintenance work completed over November–December and on urgent repairs still being bid.

Kay Williams, chairman of the Properties Committee, opened the discussion and framed the meeting as the committee’s first detailed review of projects over $50,000. Committee members were told the full budget is available for review at the governing board workshop and at the Budget and Finance (BNF) committee meeting scheduled for January 21.

Staff reported completed and in-progress maintenance: Mister Boston, staff member, said, “I am happy to announce that our drinking fountain at Echo Mesa 13 is, finally done,” and noted APS installed the meter Dec. 26. Mister Boston also reported a Beardsley main water line break that crews repaired the following day and that Beardsley’s aquatics showers require two 100-gallon water heaters, with a scheduled closure Jan. 7–8 for replacement. Staff added the Palm Ridge walking-pool heater has failed, bids are being solicited and replacement is expected soon.

On capital items, staff presented the committee’s prioritized list. New-capital placeholders totaling $190,000 include a $75,000 full interior repaint of the Palm Ridge pool area (walls and ceiling), architectural-fee placeholder ($30,000) for a potential Clay Club/glass-enameling expansion (fees only, year 1), and a $50,000 proposal for four shade cantilevers at Beardsley mini golf. Carl, staff member, explained the Palm Ridge painting requires scaffolding and a licensed general contractor, which is why it is treated as new capital rather than routine maintenance.

Recreation-area repair-and-replacement items described include windscreens for the R.H. Johnson tennis/pickleball courts, a cardio-equipment replacement at the Koonce/Kuntz fitness center for $208,319 to replace about 20 pieces on a 5-year rotation, pool circulation pumps and spa heaters, and Beardsley pool and patio furniture replacements. Todd, staff member, presented the golf/landscape request to regrass two R.H. Johnson greens with an ultra-dwarf Bermuda variety; bids for that two-green phase came in at $337,459 and, if approved, work would start April 2026 with a multi-year plan to complete the remaining greens.

Staff noted one softball outfield scoreboard project at Koonce/Koons remains on the budget pending final purchase and installation. The committee heard that Liberty Buick committed $50,000 toward what staff estimated could be up to $70,000 in total costs; if the sponsorship covers the project and it is completed out of FY 24/25 funds, the line will be removed from FY 25/26 requests.

Committee members asked several clarifying questions: whether the Palm Ridge repaint duplicated recent wainscoting work (staff said the repaint will cover walls from the wainscoting up to ceilings), whether all windscreen sections must be replaced at once (staff advised following the reserve-study useful-life schedule to avoid higher inflation costs later), and whether cardio equipment replacement will include user training (staff confirmed vendor training will be provided). The committee emphasized that the $30,000 architectural placeholder for the Clay/Glass project is a budget placeholder only; Director Williams and staff clarified the working group must still develop proposals and that the budget line does not guarantee construction.

No formal votes or motions were recorded during the discussion. Committee members agreed to review the materials further and to raise recommendations at upcoming meetings: the governing board workshop and the BNF committee review on Jan. 21, which will present the full budget with dollar assignments.

The meeting also included several operational updates meant to reduce service interruptions: Beardsley shower heaters were scheduled to be replaced Jan. 7–8; the Echo Mesa 13 fountain has been reactivated after meter installation on Dec. 26; and staff are collecting bids for a Palm Ridge pool heater replacement and for the two-green regrassing project, with the latter scheduled to begin in April 2026 if funded.

The committee did not take action to approve or adopt any budget lines at the meeting; items will return for further review and possible recommendation at subsequent committee and governing board meetings.