At its Oct. 21 joint session, the Permanent Public Building Committee and the School Building Committee approved several administrative actions by roll-call vote. The motions were moved and seconded at the meeting; individual ayes are recorded in the transcript but the meeting minutes did not present a single consolidated numeric tally in each case.

Summary of approved items (motion text as presented at meeting):

- Emery Grover: Approve change order No. 24 from Anne O'Connor Contracting in the amount of $89,009.45 (sound attenuation work). Motion moved by Chair Richard Cream; second by Bob. Approved by roll call. (See separate coverage.)

- BH + A architects: Approve invoice 74 (June 2025 services) in the amount of $6,000; charge to miscellaneous budget. Motion moved by chair; seconded. Approved by roll call.

- GTB Consulting Engineers (Broadmeadow work): Approve two invoices for September 2025 services — Broadmeadow design ($4,000) and Broadmeadow roof design ($2,955) — total $6,955 charged to the designer budget. Motion to approve the two invoices together; approved by roll call.

- Walker Specialties: Approve invoice for theater, sound and light improvements through Oct. 17, 2025 in the amount of $29,367.50, charged to the general contractor’s budget. Motion moved and approved by roll call.

- Lylrow Hill (DVW): Approve invoice for July–September 2025 services in the amount of $9,545, charged to miscellaneous budget. Approved by roll call.

- HMFH Architects: Approve PSS number 4 (wetlands delineation) in the amount of $18,700, charge to the architect's budget. Motion moved; seconded by Erwin. Approved by roll call.

- Long Road Hill: Approve invoice for September 2025 services in the amount of $8,070, charged to the miscellaneous budget. Motion moved; seconded. Approved by roll call.

Notes on procedure and tallies: The transcript records individual roll-call statements (for example, “Stuart: Aye,” etc.), and in each case the chair recorded votes as aye to conclude the roll call. The meeting record did not provide a single line-item numeric tally for each motion in a standardized format; where transcript details were incomplete, the committee outcome is recorded here as "approved by roll-call vote" as stated in the transcript.

Next administrative steps: Staff will process invoices and execute approved work orders. Committee members asked staff to track any cost differentials, particularly for change orders, and to return with consultant findings and documentation as work proceeds.

Ending: Members confirmed there was no other business and adjourned the meetings after the votes.