The Finance Commission reviewed the town’s active grants and asked staff to build a reconciled dashboard showing award amounts, expenditures to date, outstanding reimbursements and any budgetary exposure.

Jeff presented the compiled grants list and credited Molly for assembling documents and identifying responsible staff. Commissioners said many grants are recurring and that reimbursements and multi‑year cash flows complicate an immediate assessment of how much local support is required once grants decline or expire.

Commissioners pressed staff on whether any sizable grants will end in FY25 and create FY26 operating needs; Jeff said he had confirmed with Tony that aside from a possible social‑services position, there were no large, known FY26 funding cliffs tied to expiring grants. The group also discussed the senior center’s driver positions and other grant‑funded roles that may require local funding if reimbursements or grants lapse.

Why it matters: grant funding can support services without using property tax revenue; the commission said it wants clearer reporting so town meeting and the public can see which services rely on non‑tax revenue and which would shift to local funding if grants end.

Directives: staff will produce a grants dashboard that ties each grant to (a) the responsible department or employee, (b) FY23–FY25 expenditures, (c) outstanding reimbursements, and (d) the amount and timing of any funding that would need to be absorbed locally if the grant ended. Jeff said accounting and treasury staff (Molly, Megan and Alex were named as contacts) are reconciling records and expect to provide improved reporting in coming weeks.

Commissioners also requested that grant‑funded positions be clearly labeled in budget materials so the commission and town meeting can assess ongoing obligations.

No formal vote was taken; the item generated a staff follow‑up assignment to deliver the reconciliation and dashboard.