Planning department staff briefed the Lehi City Planning Commission on public-notice procedures, meeting-preparation best practices and a year-end statistical summary of commission meetings.

Noreen, planning staff, summarized notice timelines and responsibilities: "The public hearings need to get posted 10 days before," she said, and staff typically posts agendas to the state and city websites. She explained that staff mails courtesy letters to properties within a 300-foot radius for many items and that required notices differ by application type. Staff noted that preliminary subdivisions require a 7-day statutory notice but are typically mailed 10 days before the meeting as a courtesy. Required notice types identified in the session include general-plan amendments, annexations, zone changes and plat amendments; staff said those notices are governed by state and city code and may carry different timing and posting requirements, including sign-posting for certain actions such as vacation of public streets.

Staff also presented an administrative review of meeting patterns: average time per agenda item in 2024 was about 19 minutes (excluding one unusually long meeting), total meeting time averaged about one hour and 46 minutes for the year, and the number of agenda items reaching the commission has declined since 2016, with a sharper drop beginning in 2022. Jacob Treller, who compiled the statistics, said the decline partly reflects making more matters administratively reviewable at the Development Review Committee level and removing some items from the commission docket.

The staff presenter urged commissioners to read staff reports and to contact staff before meetings with questions so hearings can focus on deliberation rather than clarification. Staff recommended commissioners prioritize items they expect to be lengthy, review the development code and general plan when policy issues arise, and drive past project sites when practical to gain context.

The presentation closed with an invitation for commissioners to request additional metrics in future reports, including DRC activity and detailed item-level statistics.