The Town of Southborough Select Board approved its annual report, agreed to redeposit previously approved funds for a property at 98 Southfield after the homeowner moved and sold the house, and voted to release an additional payment to the town’s Community Fund during a remote meeting.

Board members opened with a procedural reminder that roll-call votes are required for actions taken in remote meetings. "We need to do a roll call vote to accept the minutes," one member said. The board then approved the meeting minutes and later voted to accept the annual report as presented.

The board was told the funds previously authorized for 98 Southfield are being returned to the reserve because the homeowner is leaving town and selling the property. "So it's just going right back to the fund," a Select Board member said, and the chair summarized that family members had been contacted and had stepped up to address the immediate need.

Much of the meeting focused on the Community Fund. Board members said there had been confusion about the Fund’s payment schedule after a town contact reported a question about "the second half of their $15,000." Members explained the town and the Community Fund operate on different fiscal calendars (the Community Fund on a calendar year versus the town’s June fiscal year), which in some years made disbursements appear larger or smaller depending on timing. One member said that timing had led the Community Fund to see a $15,000 total in one calendar year and none in another.

Board members discussed whether to increase the town’s annual contribution to the Community Fund this year. The conversation included multiple figures mentioned by participants; board members described the town’s informal cap at about 2% of the fund’s assets and said the account currently has capacity for additional disbursements. One member summarized approximate balances discussed by the group and said the fund plus earmarked items put roughly "30,000" at the board’s disposal for the year.

After discussion, a motion was made and seconded to release an additional portion to the Community Fund (transcript language: "it for 25100"). Board members voted in favor of the motion; members also noted a pending applicant to the fund that may require the board to call another short meeting. The board set a tentative availability window for a possible follow-up meeting on Monday at 9 a.m. and asked staff to provide the pending application details before then.

The meeting ended with the board moving and voting to adjourn.

Votes at a glance:
- Acceptance of minutes (remote meeting roll-call acknowledged) — approved (vote recorded verbally during meeting).
- Annual report ("approve the annual report as presented") — approved (vote recorded verbally during meeting).
- Additional disbursement to Community Fund (motion recorded in transcript as "it for 25100") — approved (vote recorded verbally during meeting).
- Adjournment — approved (vote recorded verbally during meeting).

The board discussed the potential need for a brief special meeting to consider a pending Community Fund applicant; staff said they would circulate the application and confirm availability for a Monday 9 a.m. follow-up if needed.