Julie (Building/Permits staff) told the committee she has received past-due notices from office-supply vendor Quill and asked that the committee consider allowing Quill as a "pay now" vendor for timely payment so departments avoid interrupted service. Staff and committee members discussed pros and cons: centralized county accounts can generate rebates and faster delivery but require departmental invoice reconciliation; separate departmental ordering complicates a single pay-now approach.

Committee members suggested Joe (committee staff) work with department heads and Paul (finance/administration staff) to resolve account separation, ensure departments are billing correctly, and, if necessary, obtain committee or county board approval for immediate payment in isolated cases to avoid interrupted service. Julie said many departments use Quill for routine supplies and that timely payment often resolves shipping and rebate benefits.

Why it matters: Unpaid vendor invoices can interrupt department operations; the committee said resolving billing structures and internal accounting will avoid future service disruptions and help capture vendor rebates.

What’s next: Finance and department heads will review departmental account setups for Quill, reconcile open invoices and recommend whether a countywide pay-now vendor designation or department-level fixes are appropriate.