At its meeting, the Sudden Valley Community Association Board of Directors approved multiple capital allocations for roads and facilities, authorized a change order for Welcome Center HVAC work, and received a retirement notice from the long-time golf director.

Votes at a glance:
- Street signs: $31,084.16 allocated from the roads reserve to replace 191 damaged or missing signs; passed unanimously.
- Pavement markings: $39,321.29 allocated for center-line and main-road pavement markings; passed unanimously.
- Asphalt repairs: $397,155.10 allocated for asphalt delamination repairs (base bid 17,234 sq ft, with additive quantities); passed unanimously.
- Potholes/minor road repairs: $35,000 allocated for in-house pothole and minor road maintenance work; passed unanimously.
- HVAC Welcome Center change order: Board approved a $5,701.50 change order to the Mars Heating and Air Conditioning contract, bringing the project total to $47,976.31 and remaining below the originally approved $48,404 allocation; the motion passed with one opposing vote.
- Consent agenda: Adopted at the start of the meeting; included the NNE manual revision (approved on the consent agenda).

Roads and signage
The board reviewed a multi-part roads proposal. Staff said Impact Design completed roadway inspections and that 95% of culverts have been inspected. The board separately approved funds for sign replacement, pavement marking, and targeted asphalt repairs intended to address surface delamination across the association's road network. "We propose to do as many asphalt repairs as we can to use up the balance of the road budget available this year," the general manager said, describing a plan to bid a base quantity and add additional work if budgets permit.

Potholes and minor repairs
Maintenance staff described switching to a rolling repair model for potholes, using cold patch as a temporary measure until weather allows hot-mix repairs. The board authorized the full $35,000 line item for in-house pothole and minor-road repairs to permit responsive maintenance throughout the season.

HVAC change order
Joanne, the general manager, explained that new components required by Whatcom County at final inspection were not included in the original contract. Mars Heating originally quoted $10,550 for the missing items; staff secured a negotiated 50% discount and requested a $5,701.50 change order. The total project cost after the change order is $47,976.31, which staff said is still under the original $48,404 budget approval. The board approved the change order; the roll call recorded one dissenting vote.

Retirement announcement
At the close of the meeting the board announced that the golf director — identified in the meeting record as having served for 13 years — will not seek to renew his contract at year end and intends to retire from golf-course management to develop a personal business. The board noted that Head Pro Kevin LeDuc and Turf Care superintendent Greg Wadden form a leadership team that will maintain operations while the association evaluates long-term options.

Ending: Staff will return to the board with contract documents and bid results for the roads/asphalt work as required by procurement rules, and will post the department reports and engineer estimates to the association website for member review.