The Sunbury City Events and Commemoration Committee on Feb. 20 reviewed permit applications for two upcoming community events: an Olden T and G Disc Golf Club tournament titled “May be with you” in May and a free Easter egg hunt organized by the Big Walnut Civic Association on April 12.

Committee members said the disc golf tournament carries a $50 permit fee that will be returned to the tournament as cash prizes and awards. A staff member said the event expects a food truck and that any food vendor must complete required inspections before operating at the park. The disc golf organizer plans to use small tents (typically a 10-by-10 at the first hole) for registration and awards, and fire, police and city services have reviewed the application with no objections reported.

The Big Walnut Civic Association event is scheduled for Saturday, April 12, with setup at 9 a.m. and the event running from noon to 3 p.m. Committee members said the organizers anticipate about 500 attendees and plan to use the school-in-the-park parking lot with some overflow onto the street. The organizers requested that the city unlock park restrooms; they indicated they would handle trash and had asked the school for permission to use the school dumpster. The application listed bounce houses, a DJ and a small number of vendors; staff said a food truck was possible but not yet confirmed.

A staff member said the association had historically requested extra trash cans and that the committee would confirm specific needs. The same staff member said she would double-check the school’s dumpster permission and follow up with the event liaison to clarify details.

Committee members discussed pets at events after the application mentioned attendees bringing dogs. The chair asked staff to coordinate with the event liaison so organizers know whether dogs will be allowed and, if not, the reasons for any restriction.

During discussion, a staff member reported that county officials are exploring a “food truck rodeo” — a centralized day when multiple food trucks, the health department and fire personnel would be available for inspections — which could simplify permitting for food vendors in the future.

Committee members also discussed adjusting the committee’s meeting time to better accommodate event organizers and school and league representatives who cannot easily attend mid-afternoon meetings. Several members asked staff to explore options, including shifting the start to 4:30 or 5 p.m., and report back.

Outcome: No formal vote on either permit was recorded in the transcript. Staff were directed to confirm dumpster permission, bathroom access and whether organizers will bring extra trash cans; staff will also coordinate a liaison to confirm the dog policy with the Civic Association.