The Holyoke City Charter and Rules Committee voted to add a standing agenda item to track and review unreleased executive‑session minutes and to require periodic review with the city solicitor to determine whether nondisclosure still applies.

Councilor Bartley introduced the order, citing the state open‑meeting law (M.G.L. c.30A, §22(g)) that requires periodic review of executive‑session minutes. He proposed that the council president review unreleased executive‑session minutes on a regular basis (quarterly or semi‑annually) with the law department and present findings to the council.

Councilors and staff discussed practical tools for the task: an agenda placeholder listing pending minutes by date, a separate tracking sheet maintained by the clerk or administrative assistant, and an approach to allow a vote to release minutes once the law department and president recommend release. Attorney Bissonnette and others agreed the approach would satisfy the statutory requirement while giving the council a manageable process for review and release.

The committee approved revised agenda language for Section 7(a)(5), changing "reading the journal of the previous meeting, if requested" to "review of regular and pending executive session city council minutes." The roll-call vote recorded "yes" votes by Councilor Bacon, Councilor Murphy Ramalletti and Councilor McGrath Smith.

The administrative assistant agreed to prepare a dated tracking sheet of all pending executive‑session minutes and to populate a header for the next council meeting so the committee can begin the periodic reviews promptly.