Golf Manor Village staff reviewed the village payroll spreadsheet, identified errors in longevity coding and discussed pension pickup costs, and flagged recreation volunteer shortages that could affect July programming; no formal action or vote was recorded.

Staff said the spreadsheet contains tabs for individual employees and a summary of regular pay, overtime, benefits and pension pickup. "Oh, this looks great. So this is regular pay, overtime, PTI benefits, pension pickup, health care," Staff member 2, a village staff member, said while reviewing the document. The group agreed a single consolidated file would be more useful for payroll administration.

Why it matters: correct coding for longevity payments affects who receives additional pay and how those payments appear on pay stubs; pension pickup represents additional employer cost the village carries. "I have like I said, I have to confirm with the longevity. They you saw that email I sent you? Yeah. Longevity date," Staff member 2 said, noting the need to confirm anniversary or longevity dates and that some longevity payments may have been miscoded.

During the discussion staff identified that the spreadsheet already includes separate tabs for each employee and that one practical step is to use the tabbed report when printing pay details. Staff member 2 said the tabs with employees' names were "the most important thing." The group also discussed layout issues for printed reports (fit sheet on one page) and which staff person should maintain more detailed reports going forward.

Separately, staff raised concerns about summer recreation operations. "So I see some pushback from our recreation on how to do it. And when I see it, the village needs to do for the July. Therefore, recreation has been created to do for the July," Staff member 2 said, signaling a need to address volunteer or staffing shortfalls for July programming. Later in the conversation Staff member 2 said volunteers had recently dropped off and that they needed to "cross" that gap to cover the program.

No motions, votes or formal directives were recorded in the transcript. The immediate next steps recorded in the discussion were: confirm longevity dates via the referenced email, consolidate payroll data into one accessible file with tabs for individual employees, and follow up on recreation staffing and volunteer availability for July programming.

Details recorded in the staff exchange, including payroll line items and references to specific employee tabs, will be handled administratively; staff indicated that additional printing/formatting and handoff to another staff member (named in the discussion as Renee) could occur next year.