Staff members at a Golf Manor Village Council meeting reported locating boxes of archived council minutes covering 2000–2009 and said they found lists for 2014 and 2015, but that some of the storage boxes appeared to have collapsed.

Staff member B, a staff member, said, "So we found the box that is 2,000 to 2,009," and added that some boxes "have collapsed" and that a panel or divider "looks like it's taller than it was." Staff member A, a staff member, said there is "a pretty comprehensive list of 2014 council minutes" and confirmed there is also "a list of 2015 council minutes."

The exchange included a suggestion about routing the records request: "Maybe she should send an email to Rob when he requested it because he shouldn't have all the records to us, right, from Donlon?" Staff member B said. The speakers also noted that some minutes are available "online" under the minutes section, and they planned to check the basement for additional material.

No formal motion, vote or decision was recorded in the transcript. The discussion was procedural and focused on locating historical records and clarifying where electronic copies might already exist.

Next steps mentioned in the discussion were to inspect the basement storage to assess the condition of the boxes and to contact Rob by email to coordinate access to records. The transcript does not record a timeline for completing those actions or which staff member will lead the follow-up.