Allie, a CETA staff member, told the board the Glenwood future master plan will advance without participation from one private landowner on the east side of the proposed area.

The update matters because the annexation step — currently under staff expectation to be considered by City Council in April — is the immediate milestone that will allow the city to proceed with zoning and code amendments and, later, a preliminary master plan that would enable infrastructure design.

“All of the land use work and the future master planning work will move forward without those tax lots,” Allie said, describing a revised ownership map in which private partner parcels are orange, city- and SEDA-owned parcels are green, and Homes for Good property is yellow. Allie said the Homes for Good parcel totals about 22 acres within the study area.

Allie walked the board through a multi-step schedule staff calls the “land use waterfall.” She said the annexation application includes the green and orange properties and that staff “expect an annexation decision to come to council sometime in April, which is great.” Consultants listed by staff — Raub Brokaw and Walker Macy — are preparing a zoning map and code amendments with a target submission in Q2 2025. The board was told the next significant milestone is the preliminary master plan, which staff described as the point when phasing, infrastructure commitments and design confidence would allow investment in street and utility engineering.

On design impacts, staff said losing the eastern landowner does not substantially change the proposed street grid. The presentation included a high-level overlay showing where stubs or small right-of-way adjustments might be needed; staff said those could be accommodated without changing the overall concept.

Staff also reported contract and budget details for the master planning team: the current contract with Raub Brokaw and Walker Macy is $911,000 and the city has expended about 53% of that amount to date. No vote or expenditure beyond the existing contract was taken at the retreat.

Transportation and amenities were discussed: the riverfront-adjacent green area in the concept is proposed as a park and staff said Glenwood’s Refinement Plan includes a bike-access requirement when property redevelops. On the community identity front, staff outlined a multi-year effort to move Glenwood addresses out of the Eugene ZIP code and into Springfield’s ZIP code; Allie said the change would require a U.S. Postal Service–administered survey with a 50% plus one response threshold among property owners and noted a prior survey attempt failed.

Board members asked for clarification about annexation status, whether the eastern parcel remains on the market, and the sequencing of design and financing. Staff emphasized that the preliminary master plan step is the moment when the city can begin committing dollars to infrastructure design and engineering.

Staff said they will continue advancing the zoning/code packages and return to the board with updates as the annexation and subsequent land-use steps progress. No formal board action was taken at the retreat; staff were directed to continue work toward the April annexation and Q2 zoning/code deliverables.

The board also heard brief status notes about related downtown properties during the same session and reserved further questions for future meetings.