The Town of Arlington board approved Resolution 2025‑15 to authorize the mayor to enter into a construction management contract with Grinder for phase 2 of the Town Hall addition.

At the meeting staff explained the contract covers construction management services for the addition and related alternates. Mrs. Owens presented the resolution and said staff and the architect were available for questions. Board members discussed whether to include bid alternates now or defer them; several members said it is less expensive to add alternates during this phase rather than later.

Board members and staff discussed finishes and appearance. Staff said they plan to present three proposed color schemes and that the town hall color choice would inform coordinated colors for the nearby fire station. The board discussed a freestanding Town Hall sign, landscaping around the sign and incorporating the flagpole into the site plan. The architect, Michael Terry of Renaissance Group Architects, told the board the project schedule is streamlined: "We can streamline this as much as we can," he said, and called the timetable "aggressive." He and staff said they expect construction to proceed quickly and that they were preparing documents for rapid review.

Mrs. Owens and others said construction will cause some inconveniences and that staff (identified in the meeting as Brooke and her team) will operate out of an alternate space while work is done. Board members emphasized coordinating landscaping and signage decisions with the final building rendering that staff will distribute once available.

The board approved the motion (base bid plus alternates as recommended). No recorded votes against the motion were noted in the meeting record. Staff and the architect did not present a firm, binding move‑in date on the record but said they were targeting occupancy in the same calendar year; the architect described that schedule as achievable but aggressive.

The contract approved at this meeting covers construction management only; any final construction contract, change orders, or funding authorizations beyond the management agreement will be brought to the board for separate action.