Facilities committee recommends multiple procurement awards, rejects two vehicle bids due to delivery timing
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Summary
The committee recommended awards for flooring maintenance, HVAC filters and several service contracts and approved grounds equipment purchases; it recommended rejecting two vehicle bids due to inability to meet June delivery windows and will rebid.
The Facilities Committee reviewed multiple procurement items and recommended awards or rejections on several district maintenance contracts and equipment purchases.
What passed as recommendations: Staff recommended awards for routine and recurring service and supply contracts, including a wood gym and other floor maintenance services contract with Molly Classic Sports Flooring for $24,700; HVAC filter supply with FSI Industries at $41,587.91 for the year after an updated inventory count; a three‑year emergency generator inspection and preventive maintenance contract with Industrial Diesel Power, Inc. for about $36,000; and a five‑year certified laboratory services agreement with Eurofins Environmental Testing Philadelphia LLC for wastewater monitoring at Wrightstown in the amount of $27,096. The committee also recommended a three‑year grease trap and septic pumping contract with Wind River Environmental for roughly $52,220 and awarded grounds equipment (worksite utility vehicles, 11‑foot mowers and zero‑turn mowers) to vendors who confirmed June delivery dates for a total of approximately $247,543.
Vehicle rejections and rebids: Two vehicle procurements did not attract suitable bids with the required June 30 delivery: a grounds truck replacement received no bids in the current solicitation and the mail van replacement produced a single bid from an Ohio dealer that could not guarantee delivery by June 30. Staff recommended rejecting the mail van bid so the district can rebid with a later delivery window when more supply is available. Staff said the truck will be rebid with an adjusted delivery schedule; no vehicle purchases were approved at the meeting.
Other approvals and closeouts: The committee recommended acceptance of small deduct change orders to close two projects, and a letter-of-assignment was recommended to formalize the transition of Schrader Group into HCM (Schrader will remain the district contact). Staff also sought approval to move forward with a Johnson Controls Medisys preventive maintenance agreement to update district controls software and patches.
Next steps: The recommendations will be processed through the district’s procurement and board approval processes; rebids for the mail van and truck will be prepared with adjusted delivery expectations.