IT explains consolidation of citywide accounts, Windows 11 deadline and upcoming capital replacements
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Summary
Information-technology staff explained that several citywide accounts and capital items were moved into IT—udget lines (telephony, mailing machines, circuits) to simplify billing; staff flagged the incoming Windows 11 requirement and planned multi-year replacements for servers and desktop computers.
Information-technology staff told council that IT budget lines for FY2025–26 include items previously carried in a citywide projects account: mailing machines, copiers, desk phones, circuit costs and similar charges. Staff said centralizing billing into IT will simplify monthly reconciliation and reduce staff time spent apportioning utility and phone charges across departments.
IT staff warned council of a Windows 11 requirement coming in October that will drive computer-replacement and licensing expenses, and said they expect continuing cybersecurity upgrades, server replacement and a phased desktop-replacement cycle over the next two fiscal years to avoid large, single-year capital spikes. Staff also said public‑safety, library, and building camera systems are being standardized in phases and that IT will coordinate cable runs and procurement with Public Works to reduce installation costs.
Councilmembers asked where the consolidated costs appear in the budget and staff pointed to pages 34–35 (departmental appropriations) and to the line-item budget for detail. No vote or appropriation action occurred at the April 28 session.