The commission used the May 14 meeting to finalize logistics for the town’s 2025 clam clinic, confirming volunteers, catering, safety and supply plans.

Commissioners reported the chowder vendor and band are lined up and that they will run a single chowder option (the vendor previously provided both Manhattan and New England chowders; the commission opted for one to avoid leftovers). Volunteers will be at the site early; commissioners requested six people to set up tents between about 6 and 7 a.m. for an 8 a.m. start. One commissioner said the event typically runs until about 10:30 a.m.

The commission discussed supplies: cups, napkins, spoons, t‑shirts, hats, refillable coolers, ice, and cases of bottled water. Conservation staff agreed to load trailers and provide at least two or three staff to stay for setup and operations. Commissioners planned to inventory supplies at the locker and to order additional items as needed.

For public‑safety and traffic control, commission staff said they would request a police officer to arrive earlier than in prior years after last year’s parking altercations. Conservation staff volunteered to load the trailer the day before or the morning of the event.

On distribution, commissioners said clams for the clinic will be placed a day or two before the clinic (Wednesday or Thursday) if the commission proceeds with the market buy. Upwellers and hatchery seed were discussed but not required for the clinic itself. The commission also discussed raffle prizes and local donors for $10 gift cards and larger raffles and agreed to approach local restaurants and businesses for donations.

Commissioners asked for promotional help: staff will try to get the clinic flyer into the town update, the conservation quarterly newsletter, and social channels; commission members volunteered to photograph the event for local magazines.