The Town of Nashville council voted to proceed with the Glover Park construction project after receiving and opening four bids. Staff reported the apparent low bid and a recommended set of deductions and asked the council to authorize a budget amendment to cover the remaining shortfall.

A staff presenter told the council that Stocks Engineering managed the bid process and that the low bidder read at the meeting as BCS Contractors LLC with a base bid read in the packet. Meeting discussion referenced the project budget of $632,007.60 and a remaining balance shown in the packet; staff said that, as presented, the base bid would require an additional $236,318 to move forward. The Stocks Engineering letter included recommended deductions that would reduce costs, the largest being a $40,000 saving by substituting vinyl‑sided picnic shelter construction for a cedar‑sided shelter the council had originally selected.

Other deductions discussed: combining restroom and splash‑pad water services (two lines into one) to save $14,920, removing two benches ($1,416) and eliminating some ADA picnic tables ($6,430). Staff said that if those site‑furnishing and water‑line items were excluded from the bid, the additional money needed would be lower (packet figures shown orally during the meeting as approximately $173,552 after some deductions).

Councilmembers discussed operational tradeoffs: a single water service line could save upfront costs but may generate sewer charges for splash‑pad water if routed to the sanitary system; separate metering could avoid sewer charges but add upfront cost. Staff also said the contract includes a 180‑calendar‑day substantial completion schedule and liquidated damages of $500 per day for unexcused delays.

Councilmembers suggested fundraising and donations for site furnishings and memorial benches, noting that prior large park projects were supported by community fundraising. The presenter said some future options for splash‑pad add‑on plumbing elements were already stubbed in and could be purchased later, and staff said they were pursuing a change order to run splash‑pad water to an open ditch to avoid sewer treatment costs.

A motion to proceed with the contract award and to authorize the budget amendment as presented was moved and seconded; the council voted in favor by voice and directed staff to execute the contract and return with necessary change orders and budget amendment paperwork. The transcript did not record the mover/second by name.